Sponsor application for BES2022, 3 – 7 April 2022, Antwerp, Belgium

Title *
First name *
Last name *
Institute or company *
Address (streetname + number) *
Postal code *
Town *
Country *
Invoice email address *
Invoice reference number *
Phone *
VAT number (if applicable)
Sponsor package *


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*: mandatory field
Olivier Voet (olivier.voet@uantwerpen.be) collects the personal data entered here above solely for the organization of the BES2022 Conference. Data collected in this context will only be used to contact the conference participants for matters directly and only related to this conference. The data will be kept until all matters related to the conference have been dealt with. Please contact Olivier Voet if you wish to consult, change or delete any personal data. Info on our privacy policy: www.uantwerpen.be/disclaimer.

EXHIBITION BOOKING CONDITIONS
ASSIGNMENT OF SPACE: Stands will be allocated by the organizers by order of arrival of the booking forms. The organization will confirm directly to the exhibitor their allocated space.
ADVERTISEMENTS: Each exhibitor will be mentioned with a logo in the program and on the website. The exhibitor’s name on the website will also be linked to the exhibitor’s website.
EXHIBITOR PACKAGE: Each commercial exhibitor will receive:
Two free registrations for the booth attendants, the opening reception, and the conference program
A table and 2 chairs
The list of the registered delegates
PREMISES, ASSEMBLING AND DISMANTLING: The organizers will contact each company to specify the allocated spaces for their products. We will inform you of the exact dates for assembling and dismantling, as well as of the norms concerning the parcels to be sent.
SURVEILLANCE: Organizers will oversee the general surveillance of the venue but will not be responsible for the material and objects that exhibitors leave in the stands.
ELECTRICITY: Should there arise a need for more powerful supplies than those authorized and/or any other issue regarding technical aspects, the organizers must be contacted directly to avoid emergency situations, breakdowns, or any alteration of the normal electric power supply.
CANCELLATIONS: should the meeting not be held, the exhibiting companies agree not to take any legal action against the organizers, who hereby commit themselves to return all deposits previously paid by each company.
LIABILITY: The organizers are not liable for travel, health, accidents, or injury to delegates while attending and travelling to or from the meeting. Delegates are advised to carry adequate personal travel and health insurance.
GOVERNING LAW AND JURISDICTION: These terms and conditions shall be governed by and construed in accordance with the laws of Belgium. You hereby submit to and agree that the sole authority and venue for any actions that may arise under or in relation to the subject matter hereof shall be the courts located in Belgium.